We welcome the possibility of sustainable collaboration with suppliers to enable them to meet our standards, as outlined in the Exxaro Supplier Code of Conduct. The code reflects the core values of how our company operates and what we expect from our suppliers. It also regulates the standards that we regard as mandatory when selecting suppliers, followed with rigorous audits to ensure compliance.
Our Selection Process
We are looking for potential entrepreneurs and suppliers that can deliver results that meet our objectives and targets. Here’s what our supplier sustainability engagement selection process looks like for example:
We start off the process with self-assessments, where suppliers are expected to share more information about themselves. The data they supply is then evaluated and compared to standards set out by our sustainability engagement code.
Suppliers who meet these standards will receive recognition. Those who don’t however, will be required to provide documentation that outlines their plan of action to rectify their shortfalls.
Preferential Procurement Interventions
- Exxaro shall award contracts on fair and equitable basis, whilst also
promoting affirmative procurement from small business in operation
regions, women, or socially or economically disadvantaged
individuals.
- Existing suppliers are encouraged, where appropriate, to form
partnerships with Black Owned (BO) and Black Women Owned (BWO)
companies, which give the latter access to the latest skills and
technologies.
- The tender evaluation scoring system will include 15% weighting on
B-BBEE.
- Dedicated resources will be allocated in attaining BBEEE
certification from suppliers and the proportions of participation
will be monitored and improved.
- All bids for new contracts shall companied by B-BBEE and Localisation
Plan that will account for 10% scoring.
- Expired BBEEE certificated will be followed-up with suppliers in an
attempt to get renewed certificates. Exxaro will collaborate with
other mining houses to develop a shared database of minority
suppliers.
- Sub-divide or set aside contract packages where appropriate, to
maximize BO and BWO companies participation, subject to sound
commercial principles and operational / project requirements.
Supplier Development Interventions
- Information on purchasing procedures will be provided in special
publications designed to assist in learning how to do business with
the Exxaro
- Small businesses will be supported financially in the form of grants,
expansion and order bridging loans providing capital and collateral,
providing infrastructure or supporting operations in Exxaro operating
areas.
- Exxaro will actively permit early payments to help beneficiary
entities. Special internal arrangements are made with respect to
payment of B-BBEE companies, particularly QSEs and EMEs, where
payments shall be no later than15 days after date of invoice or
delivery.
- Formal and informal training and mentorship of small B-BBEE
businesses by using internal resources, capabilities in larger
established supplier or the services of a third party service
provider.
Enterprise Development Interventions
- Information on accessing information on enterprise development
opportunities will be made available on the website to assist
potential entrepreneurs on how to apply.
- Potential entrepreneurs will be screened for possible financial
support or training and development
